The Employees’ Provident Fund Organization (EPFO) established the Employees’ Provident Fund (EPF) Scheme in accordance with the Employees’ Provident Funds and Miscellaneous Provisions Act, 1956. To take the benefits under the mentioned scheme one needs to take EPF Registration. The program’s goal was to guarantee workers’ financial stability after retirement. In this system, an employee’s income is split equally between the fund’s contributions from the business and the employee. This article will provide a clear understanding of the list of documents required for EPF Registration in India.

EPF Registration is a legal requirement for all businesses and organizations with more than 20 employees. In this instance, the employer and employee each contributed 12% of the employee’s base salary plus dearness and keeping allowance to the EPF. However, businesses with fewer than 20 employees may also voluntarily register their staff; in this instance, the EPF contribution rate is 10%.

Documents Required for EPF Registration 

Employers can get EPF Registration by using both online and offline processes. But before you start the process, be aware that some documents need to be on hand. Additionally, based on the kind of company, the following list of documents required for EPF Registration-

1. Proprietorship Firms 

For the purpose of Proprietorship Firms following documents are needed- 

• Name of the applicant
• Information about the PAN card.
• ID documentation such as a driver’s license, voter ID, or passport
• Along with a residential address confirmation, the address where the business is located must be shown.
• The business’s phone number.

2. Society/Trust (Co-operatives)

For the purpose of Society/Trust (Co-operatives) following documents are needed- 

• Certification relating to Society/Trust Registration.
• MoA
• Information about the PAN card
• Information about the key person running the firm
• Address the society’s or the trust’s proof.

When a cooperative society’s employee strength reaches 50 or more, it must register.

3. Partnerships Company

For the purpose of Partnership Company following documents are needed-

• A statement of the partnership deed in writing.
• Proof of Identification for each Active Partner, including Voter ID Card, Driver’s License, and Passport
• Information about the current partners responsible for managing the firm.
• ID and address verification for the partners who are still in business.

4. Limited Liability Company/Partnership

For the purpose of Limited Liability Partnership following documents are needed-

• Certification regarding the company’s incorporation.
• ID documentation for the current Director
• Digital Signature Certificate (DSC) of the active Director who is directing the company’s business
• Information on every active director currently working for the company.
• Proof of the director’s identity and residency.
• Articles of Association (AOA)^[1], the Memorandum of Association (MoA)
• Bill for the initial sale
• A list of the equipment and raw materials bought for manufacture.
• IFSC code, address, account number, and other fundamental bank information.
• Detail of employees working within the organization.
• Information about the employees’ salaries and wages.
• crossed canceled check

Before interfering with the EPFO registration procedures, the entities must arrange all of the Documents Required for EPF Registration.

Process of EPF Registration 

For employers to effectively register themselves, the following information must be provided- 

• Name and location of the business
• Office and branch information
• Mention the company’s incorporation or registration date.
• The number of employees, in full, should be entered.
• Activities that the company/enterprise engages in, such as production, service, manufacturing, etc.
• Legal information – This relates to a company’s legal status, such as whether it is a private company or a public company, a partnership or a society, etc.
• Information about the owner, including the title and address of the directors and partners
• Information on employee earnings, such as the monthly sum of wages given out
• Information about the bank that the company has a relationship with
• PAN details
• Basic details about the employee (name, date of joining, salary, etc.)

To complete registration, a form titled “Proforma for Coverage” with the aforementioned information must be filled out. Employers are required to provide Form 5A with Annexure 1 in addition to this Proforma for Coverage in order to complete the necessary paperwork.

Conclusion 

You could avoid the headache of EPF Registration for the employer by doing the aforementioned. Even a non-technical individual can easily engage with the online process because it is simple. Remember that the registration procedure is not difficult. The majority of the issues arose during the documents required for EPF Registration. Take care of your documents and make sure it is legitimate in every way if you want to finish the registration process on your first try. As a result, consult with an expert for the documents required for EPF Registration. You can also directly contact Bizadvisors.io for legal assistance. All you need to do is give us the proper documentation, and we’ll complete your registration as soon as possible.

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